Church Christmas Giving Tree Coordinator Kit

The tags are cut, the tree is up in the narthex, and someone at the sign-out table asks which family tag 14 belongs to. Last year's answer was on the old office computer. This kit puts the whole giving tree on paper, in one binder, with no family's name ever on the tree.

What's inside, 22 pages to print and fill in by hand:
- Page 1: cover with spaces for your church, this year's coordinator and your dates
- Page 2: how the numbering works, from the partner agency's list to the handover, and the contents
- Page 3: a five-week timeline with check boxes, from the planning weeks to the thank-you notes
- Page 4: a five-week calendar, November 22 to December 26, 2026, with the four Sundays of Advent marked
- Pages 5 to 8: 32 numbered gift tags, eight to a page, with age, size, wish and return date
- Pages 9 and 10: the partner agency details and the family-code log, kept in the office
- Pages 11 to 13: tag sign-out sheets numbered 1 to 32, plus a blank sheet for extra tags
- Pages 14 to 16: the gift check-in log
- Page 17: what to do when a gift doesn't come back, with a short phone script and a backup-shopper list
- Page 18: the handover schedule, with a signature for each family code
- Page 19: a sorting-day checklist and eight bag labels
- Pages 20 and 21: eight thank-you notes, four for givers and four for the volunteers
- Page 22: this year's counts, what to change, and where the records are kept for next year

US Letter PDF that also prints on A4. Fill in by hand; no software needed. Works for any church that runs a gift tree with a partner agency, whatever the tradition. Families' details stay under your church's own policy.

This printable was created with the help of AI tools, then checked fact by fact.

Made by Made for This Day — we wrote it, we sell it, and we answer for it.

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