Church Supper and Potluck Planner

It's the Tuesday before the monthly supper. The sign-up sheet on the bulletin board has five desserts and one main dish, another group has the kitchen on Thursday, and you need to know how many people to expect and where last month's notes went.

For the person who keeps the church's meals running: the monthly supper, coffee hour, holiday dinners and the meal after a funeral, often from a kitchen shared with other groups. This printable planner holds the sign-ups, counts, shopping, kitchen routine and notes in one binder, so each meal starts from the last one instead of from scratch.

It is made of fill-in pages for any church and any denomination. Recipes and menus are yours to write.

WHAT'S INSIDE: 19 PAGES
Page 1: Cover with the full contents
Page 2: How to use this planner: what to set up once a year, which pages to use before, during and after each meal
Page 3: Fellowship year calendar: a line for each month plus four extra lines, with lead, date and a "kitchen booked" box
Page 4: Shared kitchen and contacts: the other groups who use the kitchen, their days and shelves, key details, and a ten-line contacts table
Page 5: Event planner: date, room, expected count, kind of meal, a menu table and a countdown from two weeks before
Page 6: Potluck sign-up sheet: main dishes, side dishes, salads, desserts, bread and rolls, and drinks, each with six lines and a "we need" count, so the table balances
Page 7: Headcount and table setup: expected and actual counts on lines that count each person once (adults and children not helping, helpers who eat, plates sent home) with a total row and a visitors line, a ten-line tables and seats list, and a squared grid with a "one square = ___ feet" line for sketching the room
Page 8: Shopping and supplies list: 19 lines with store, cost, bought and "have" boxes, and a total row you add up
Page 9: Kitchen opening checklist: 12 steps plus six blank lines for your kitchen's own steps
Page 10: Kitchen closing and cleanup checklist: 14 steps plus four blank lines
Page 11: Coffee hour schedule: 17 lines for date, hosts, what they bring, setup, cleanup and a phone number
Page 12: Helpers sign-up: nine jobs from setup to trash and recycling, plus four blank lines
Page 13: Reception call list: for meals at short notice, 16 lines of cooks to phone, with what each usually brings
Page 14: Borrowed-dish return log: 20 lines to get every pan and serving spoon home
Page 15: Leftover and take-home labels: six cut-apart labels (what, for, which meal, packed by) and a log of where the leftovers went
Page 16: Dish labels: six cut-apart labels to tape in front of each dish, with dish name, cook, and lines for the cook to list the ingredients
Page 17: Recipe cards for a crowd: two blank cards with serves, ingredients and steps
Page 18: Menu cards: two "Welcome to supper" cards to tape or prop at the serving table
Page 19: After-event notes: people served, what ran out, what was left over, what to change, and thank-you notes to send

HOW IT WORKS
Download the PDF and print at home or at a print shop. Pages are US Letter and also print on A4 at 100 percent. Print the sign-up sheet, checklists and logs as often as you need; card stock works well for labels and menu cards.

The planner gives no food or kitchen advice; follow your church's own kitchen policy and local rules. The shopping and headcount totals only add up what you write.

This printable was created with the help of AI tools, then checked fact by fact.

Made by Made for This Day — we wrote it, we sell it, and we answer for it.

Instant digital download. Nothing is posted to you — the file is yours the moment you pay, and you can print it as many times as you like.