Field Trip Chaperone Packet

Five parents you have met once are about to be responsible for your students somewhere you do not control, and every one of them will ask you the same questions in the lobby. This packet answers them on paper, one set per chaperone, so you can print it the day before and hand it over with a clip.

What is inside (15 pages, US Letter):
- For you, two pages: a set-up guide with the order that works the day before and how many copies of each page to print, and a master roster for up to six groups of eight, first names only.
- For each chaperone, twelve pages: trip at a glance (times, phone numbers, where to meet), a letter saying what you ask them to do and not to do, rules of our day, a schedule, a group card with buddy pairs, a page of phone numbers and meeting spots, a page of questions to ask the children at any venue, a headcount log by time, a headcount grid by name, two pages of "what to do if" headings (a missing child, a hurt or unwell child, an allergy question, a late bus, an alarm), each with a blank box for your school's own steps, and a page of notes to hand back to you.
- A page of two thank-you notes to cut apart after the trip.

Every rule, procedure and safety step is a labelled blank for your school's own answer. The packet states no policy and gives no legal or medical advice. Pages that need your school's rules say so in plain words.

A fillable PDF with 406 form fields on 15 pages, so you can type the shared pages once and save a copy per chaperone, plus a grayscale print version of the same 15 pages with no form fields. Both come in one zip. Pages are US Letter size with half-inch margins, laid out to print at actual size.

Use first names or initials only, and follow your district's rules on what a volunteer may be told.

Made with AI assistance, then checked page by page.

Made by Made for This Day — we wrote it, we sell it, and we answer for it.

Instant digital download. Nothing is posted to you — the file is yours the moment you pay, and you can print it as many times as you like.